“Little Trees are the Bee’s Knees” – David Byron Metzgar
Pittsburgh Bonsai Society By-Laws
This organization shall be known as the PITTSBURGH BONSAI SOCIETY.
Purpose of this Society shall be to bring together at frequent intervals, those who are interested in the art of Bonsai. To disseminate knowledge, encourage others and Generally create interest and exchange information in the art of Bonsai through lectures and demonstrations
All persons interested in Bonsai shall be eligible for membership in the Society and become members upon payment of dues and shall receive a Membership Card and a copy of the Bylaws.
Each member in good standing whose dues are paid in full for the current year shall be entitled to one vote on all matters brought before the Society and each member may vote by proxy. A member who votes the proxy must vote in accordance with the written instructions of the absent member. All written proxies shall be turned over to the Secretary at the conclusion of the voting.
There shall be two (2) classes of membership; individual and honorary. The amount of dues shall be recommended by the Board of Directors and approved by the membership. All dues are payable in advance in January. Dues must be paid by the March meeting or thereafter become delinquent. If a member’s dues are not paid by March 31, the member shall be notified in writing by a notice included in their April newsletter. If the dues are not paid by April 30 the members name shall be removed from membership.
The officers of the Society shall be President. Vice-President, Recording Secretary. Corresponding Secretary and Treasurer. The officers shall be elected by ballot or voice. The term of office shall be one year from the first day of January of each year through the last day of December of each year. No member shall hold more than one office at a time. No member shall be eligible for the same office for more than two consecutive terms.
The Board of Directors of the Society shall consist of the officers, Chairman of all Standing Committees and the immediate Past-President. Chairman of the Standing Committees appointed by the President shall be; Publicity, Membership, Education, Annual Exhibit and Sale and Finance/Development. A Program Co-Chairman is to be appointed by the Vice-President. The Board of Directors shall meet at least once each quarter. Other meetings may be called by the President and must be called at the written request of three (3) members of the Board of Directors. A quorum of the Board of Directors shall consist of six (6) members. All actions and recommendations of the Board of Directors shall be reported to the membership at the next regular meeting.
The President shall have general superintendence of the affairs of the Society, shall preside at all meetings, shall keep informed of all work of the Society and shall make such reports of the members to the Board of Directors as may be deemed necessary or as the Board of Directors may require- The President shall be a member ex-officio of all committees except the Nominating Committee and upon retirement becomes a member of the Board of Directors for a one year term.
The Vice-President shall perform the duties of the President in the absence of the latter or whenever the President may be unwilling or unable to perform the duties of his office. In addition, by virtue of the office the Vice-President will automatically become Co-Chair-man of the Program Committee.
The Recording Secretary shall be responsible for keeping accurate, properly recorded minutes of all meetings including those of the Board of Directors and of all Annual or Special meetings of the membership.
The Corresponding Secretary shall be responsible for the preparation of the Monthly Newsletter and any other official correspondence of the Society as the Board of Directors and/or President shall authorize.
The Treasurer shall be responsible- for the receipt of all monies and shall pay out by check only. All checks are to be signed by both the Treasurer and the President. The Treasurer shall keep a book record of all monies of the Society that are received and disbursed and shall render a financial report as the Board of Directors shall require. The Treasurer shall present a written report at each meeting and an annual report at the last meeting of each year which subsequently shall be examined and certified by an Auditing Committee appointed by the President. The Treasurer shall submit to the Board of Directors an annual budget which shall be held to by all Officers and Committees. The fiscal year I shall be from the first day of January of each year through the last day of December.
The primary functions of the Standing Committees of the Society are as follows:
- PROGRAM – Arrange monthly programs and workshops
- PUBLICITY – Advertise monthly meetings and all special events
- MEMBERSHIP – Encourage prospective members and generally create interest in the Society
- EDUCATION – Disseminate information on Bonsai
- FINANCE/DEVELOPMENT – Raise funds and plan special projects
- ANNUAL EXHIBIT AND SALE – Coordinate annual exhibition and sale
The meetings shall take place on the third Wednesday of each month at 2 time and place selected by the Board of Directors with the approval of the membership- The annual meeting for the election of the officers shall be held in October. Two months prior to this meeting the Board of Directors shall select a Nominating Committee of three members who shall present a slate at the September meeting to be voted on at the October meeting. At the time of election, nominations from the floor will be in order. If the slate presented by the Nominating Committee contains one name only for each office and there are no nominations from the floor, this shall constitute an election. If more than one name for any office appears on the slate and/or nominations from the floor are added, election will be by ballot.
Seven members, two of whom shall be officers, shall constitute a quorum for the Society if the membership is twenty or under. If the membership is over twenty, then one-third of the membership shall constitute a quorum.
The order of Business at all meetings of the Society shall be as follows:
- Meeting called to order
- Reading of the minutes of the previous meeting
- Treasurer’s Report
- Reports from standing Committees
- Additional Committee Reports
- Unfinished Business
- New Business
- Adjournment of Business Meeting
Robert’s Rules of Order, revised, shall be the parliamentary authority for the Society
These Bylaws may be altered, amended or repealed by the membership of the Society at any stated meeting by an affirmative vote of two-thirds of the members present and voting, provided notice of the meeting and a copy of the proposed amendments have been submitted in writing at the previous meeting.